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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

  1. Practise effective administrative processes
  2. Select and utilise equipment effectively
  3. Prepare and maintain teaching aids, materials and resources
  4. Monitor classroom supplies
  5. Process and maintain information (documents and records)
  6. Operate computers, printers and current technological equipment used in classroom activities
  7. Contribute to the organisation and coordination of school/centre activities

Required Skills

This describes the essential skills and knowledge and their level required for this unit

Essential knowledge

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit manage the task and manage contingencies in the context of the identified work role

These include knowledge of

Education systems policies and procedures

Structure of the education system

Curriculum and curriculum framework

Schoolcentres policies and procedures

Duty of care responsibilities

Safe working practises

Potential hazards and risks for students

State and Federal legislative and regulatory requirements

Industrial awards and duty statements

Types of equipment and technology used in schoolcentres

Understand own work role and responsibilities

Essential skills

The candidate must be able to effectively do the task outlined in elements and performance criteria of this unit manage the task and manage contingencies in the context of the identified work role

These include the ability to

Demonstrate effective application of skills in

team work

negotiation

communication interpersonal skills of questioning informing listening and discussing

organisation planning administrative support skills

time management skills

active listening

safe work practices

using current technology including computers

word processing

Adhere to own work role and responsibilities

Follow schoolcentre policies and procedures

Communicate effectively with other adults in the working environment

Liaise with and report to relevant personnel

Apply knowledge of learning and development to role and responsibilities

Use equipment including computers and other current technology effectively

Prepare and maintain resources

Support schoolcentre activities within own work role

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria Required Skills and Knowledge the Range Statement and the Assessment Guidelines for this Training Package

Critical aspects for assessment and evidence required to demonstrate this unit of competency

The individual being assessed must provide evidence of specified essential knowledge as well as skills

This unit could be assessed either on the job or off the job through an appropriate workplace simulation for a range of age groups and a range of conditions over a number of assessment situations

Access and equity considerations

All workers in community services should be aware of access equity and human rights issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular issues facing Aboriginal and Torres Strait Islander communities workers should be aware of cultural historical and current issues impacting on Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues in particular relating to factors impacting on Aboriginal andor Torres Strait Islander clients and communities

Context of and specific resources for assessment

This unit can be assessed independently however holistic assessment practice with other community services units of competency is encouraged

Assessment requires access to a range of opportunities defined in the Range Statement including

appropriate workplace where assessment can take place

simulation of realistic workplace environment for assessment

relevant schoolcentre policy protocols and procedures

computers and other technology

Method of assessment

In cases where the learner does not have the opportunity to cover all relevant aspects in the work environment the remainder should be assessed through realistic simulations projects previous relevant experience or oral questioning on What if scenarios

Assessment of this unit of competence will usually include observation of processes and procedures oral andor written questioning on Essential knowledge and skills and consideration of required attitudes

Where performance is not directly observed andor is required to be demonstrated over a period of time andor in a number of locations any evidence should be authenticated by colleagues supervisors clients or other appropriate persons


Range Statement

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Education environment may include:

Government school (pre-primary, primary and secondary)

Private/non-government school (pre-primary, primary and secondary)

Education centre

Kindergarten

Special education centre

Community education centre

Duties and tasks may include:

Duties/tasks defined in the job profile/job description

Other duties requested of the Assistant by the teacher or Principal

Administration and/or handling of money

School or centre procedures and policies may include:

Education system's (government or non-government) policies and procedures

Individual school's and / or centre's policies and procedures

Goals, objectives, plans, systems, and processes

Quality management policy and practice

Relevant health regulations and guidelines

State and federal legislation which impacts on the school/centre's operation such as occupational health and safety and environmental issues, equal opportunity, industrial relations and anti-discrimination

Equipment may include:

Overhead projector

Radio/cassette player

CD players or Personal Listening devices

Digital camera

Television and VCR/DVD

Photocopier

Fax

Telephone/answering machine

Intercom

Calculator

Computer (PC or Laptop)

Printer/zip drive/modem/scanner

Filing systems

Information/documentation may include:

Correspondence (faxes, memos, letters, email)

Computer databases (library catalogue, student records)

Computer files (letters, memos and other documents)

Forms

Invoices (from suppliers)

Personnel records (personal details)

Minutes of meetings

School/centre's requirements that relate to computer procedures may include:

Log-on procedures

Correctly identifying and opening files

Locating data

Saving and closing files

Storing data

Manufacturer's guidelines

Security procedures

Despatching and collecting procedures

Procedures for updating records

Sources of help may include:

Help function

Assistance from another staff member

Searching on an internet search engine

School/centre related activities may include:

Functions

Excursions

Assemblies

Sporting events

Clubs (arts, drama, book)

Safety and legal requirements may include:

Staff ratios

Behavioural or medical problems

Duty of care responsibilities

'Sunsafe' policy

High risk activities

Weather

Location of activity